Become A Vendor

Vendor Table Information & Policies

Please read all information carefully before purchasing your vendor table.

Check-In Requirements

• The billing name must match the individual checking in on event day. A valid government-issued photo ID is required at check-in. Please plan accordingly.

• If more than one business will be selling from your vendor space, every business must be listed during registration. This requirement applies only to businesses selling products or services and does not include helpers, employees, or staff assisting at your table.

Vendor Space Includes

Each vendor space includes:

• One (1) 6-foot table

• One tablecloth

• One (1) chair

Additional tables brought by vendors are not permitted. Vendors are welcome to bring additional chairs if needed. Small shelving, display fixtures, and tabletop displays are permitted as long as they remain entirely within your assigned space and do not obstruct neighboring vendors or event aisles.

Table Assignments

Vendor placement is determined solely by event staff. We are unable to accommodate placement requests, including requests to be near specific vendors, walls, entrances, or other locations. Table assignments are carefully planned to create the best possible event experience and are not determined by order of purchase.

Due to the high volume of emails we receive, placement request emails will not receive a response. We appreciate your understanding.

Order Status

Orders displaying "Pending Fulfillment" are confirmed orders. Your order status will remain as "Pending Fulfillment" until you check in at the event. If your order has been paid in full, your vendor space is confirmed.

Event Information

An email containing load-in instructions, event information, and your table assignment will be sent prior to the event. Please be sure to check your inbox, spam, and promotions folders.

Vendor Policies

By purchasing a vendor table, you acknowledge and agree to abide by all vendor rules and event policies published on our website.

Sales Policy

All vendor table sales are final. Cancellations are not permitted, and vendor tables may not be resold, transferred, or reassigned under any circumstances. By completing your purchase, you acknowledge and agree to this policy.

We reserve the right to refuse service, cancel, or refund any order at our sole discretion.

Vendor Registration & Policies

Join us for an upcoming Liquid Games event! Please review all vendor information and policies carefully before registering. By purchasing a vendor space, you agree to the policies below.

Vendor Spaces Include

Each vendor space includes:

• One 6ft table

• Tablecloth

• Chair(s)

Vendors may not bring additional tables. Small shelving, displays, and signage are permitted as long as they remain completely within your assigned space and do not interfere with neighboring vendors, walkways, or venue egress.

Table Assignments

All vendor placements are determined by Liquid Games event staff. Please do not submit special placement requests, as we are unable to guarantee or accommodate them.

Your table assignment, load-in instructions, arrival times, parking information, and other important event details will be sent by email prior to the show. Vendors are responsible for reviewing this information before arriving.

Vendor Policies

• All vendor registrations are final sale.

• Cancellations are not permitted.

• Vendor spaces cannot be resold, transferred, or given to another vendor for any reason.

• Vendors who do not attend the event will not receive a refund or credit.

• Vendors must arrive and be fully set up by the designated time provided in the event email. Late arrival may result in forfeiture of your space.

• Only registered vendors may occupy or operate from the assigned vendor space.

• Additional tables are not permitted.

• Displays, shelving, signage, merchandise, and personal belongings must remain within your assigned space and may not block neighboring spaces, aisles, walkways, entrances, exits, or emergency egress.

• Amplified music and portable speakers are not permitted.

• Vendors are responsible for leaving their space clean and removing all trash at the end of the event.

• Vendors are responsible for their own merchandise, equipment, and personal belongings throughout the event.

• Vendors must follow all venue rules and instructions provided by Liquid Games staff before and during the event.

Refund & Cancellation Policy

ALL SALES ARE FINAL. Due to the planning, placement, and expenses involved in each event, we do not offer refunds, credits, cancellations, transfers, or resales of vendor spaces.

Please make sure you are able to attend the event before completing your registration.

Failure to follow vendor policies, load-in instructions, or event staff direction may result in removal from the event and/or affect eligibility for future Liquid Games events.

By purchasing a vendor space, you acknowledge that you have read, understood, and agreed to all vendor policies above.

November registration is will be available at a later date. Please keep an eye out on our social media or join our email list to be notified.

December registration will be available at a later date. Please keep an eye out on our social media or join our email list to be notified.